X and Z totals on your payment terminal: how does it work exactly?
If you want to print an overview of your card transactions, you’ll come across the X and Z totals functions on your payment terminal. But what exactly is the difference between these two reports? When should you use which one, and what does it mean for your administration if you accidentally choose the wrong option?
What’s included in the reports?
Both reports provide insight into:
- Whether it’s an X or Z report
- The total amount paid by card (card turnover)
- The number of transactions
- Any refund transactions
- The date (DD-MM-YY) and time of the report
- An X report states that the report is still open
- A Z report states that the totals have been reset
Handy mnemonic
Do you sometimes mix up X and Z reports? Remember:
- Z stands for Zero → the counter is reset to zero
- X stands for extra check
The X-totals
X totals are interim reports that you can print without closing the period. This is useful if you want to see how things are going during the day.
For example, you can:
- Compare mornings or other moments during the day
- Gain insight after a busy period
- Perform an extra check without ending the business day
You can print an X report whenever you want.
The Z-totals
Z totals are used to close a period. This is also called a day report or end-of-day report. With a Z report, you close a period. Even more importantly: the counters are completely reset to zero. The next successful transaction will then fall into a new period.
Please note: a day closing cannot be undone.
Compact or detailed report
Besides the difference between X and Z totals, you can also choose between a compact or detailed report. With a detailed report, you can see not only the transactions but also which card brand or card issuer was used, such as Visa, Mastercard, or American Express.
This gives you more insight into your customers’ payment behaviour. For example, if you don’t yet accept American Express but notice that many customers pay with Visa or Mastercard, you can assume that adding Amex could be a valuable addition — especially if you serve many tourists.
What if you forgot to close the day?
No worries! You can still generate a day report via your personal Buckaroo account (Plaza or My Buckaroo). Keep in mind that the physical printout from the payment terminal will then no longer be correct. In that case, use the digital overview in your bookkeeping instead of the paper receipts.
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Do you need to print Z totals every day?
For proper bookkeeping, it’s recommended to create a Z report on every day that transactions have been processed.
- Do you have a payment terminal with a receipt printer? Then the overview will be printed automatically.
- Don’t have a receipt printer? Then you can view the report digitally in your personal account. There, you can also download invoices, easily create reports, and check your live balance.
Using the X and Z totals on your payment terminal helps you keep a clear overview of your card turnover and gives you insight into your revenue. By maintaining a consistent routine, your administration stays organised and you avoid correction work afterwards. That way, everything is properly arranged for your business and you won’t have to worry about your bookkeeping.
Why choose Buckaroo?
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Cost savings
We offer the cheapest rates in the Netherlands. In the long run, you are guaranteed to get the best deal with us. -
Reliability
With Buckaroo, you know your payments are secure. All our Payment terminals meet the highest security standards, including the latest encryption technology to protect data. -
Convenience
Our Payment terminals are intuitive and easy to use, both for you and your customers. No complicated processes, just quick and efficient payments.
